Admin Officer

Admin Officer needed in Bath, £11.59ph – Reference: RQ1229188

 

1. Provide Microsoft Office and other information technology support, including the effective presentation and layout of reports and information, the composition of letters when requested, the maintenance of data bases and presentation of statistical information.

2. Demonstrate IT skills and the use of IT systems to other staff members within the team.

3. Develop and maintain information systems (spreadsheets/databases/charts). Input and retrieve management information. To respond to information and requests by colleagues and Members.

4. Arrange meetings as required, including date, venue, refreshments etc and providing the relevant documentation.

5. Attend meetings, take notes/minutes, and arrange distribution.

6. Maintain staff outlook diary and making appointments and other diary arrangements as requested.

7. Support team members and managers in maintaining accurate files, distribution of forms/tenders and keep records as necessary. To ensure that all personal information is maintained in a secure environment in accordance with the Data Protection Act.

8. Act as the first and central point of contact for the service both by telephone and in person. To determine and/or act independently, the initial response to enquiries which may be of a confidential/volatile nature.

9. Cover for other members of administrative staff across teams as needed.

10. Carry out financial duties in accordance with the financial regulations of the Client using appropriate software:
a) processing invoices
b) resolve queries relating to invoices
c) update and maintain spreadsheets
d) calculate costs on provider invoices including variations and enter on the IT system
e) raise purchase orders and set up new suppliers
f) raise debtor invoices and set up new debtors
g) process card payments using webpay

 

 

This is a full time role on a temporary contract basis.

  

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

 

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

 

All our roles may be subject to pre-employment checks including references so please be prepared.

 

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

 

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.